BudgetDev

Budget process development:

Draft: Budget Proposal Sheet:

Item: Manufacturer / Vendor: Vendor Contact Information: Web Site: Phone Number: Fax: Item cost: Number of requested: Total cost:

Briefly explain the following:

Explain proposed utilization for this item:

Explain potential professional development needs in the department or school:

Explain technical needs (i.e. installation, setup, wiring, cabling etc):

<<< INS 'Prop Tech Budget Design': bba_budget_prop.doc

Proposal for Technology Budget Process:

Step one: One time only:

Design an application form to be issued to depts for making tech budget requests. The form must be simple and contain a process calendar:

Post process dates on the form: Evaluation / developmental period, resources (people available) to help depts develop proposals, submission deadline, review / eval period, confirmation of proposal.

Proposed Budget Process Steps:

1. Pick a date / deadline for these proposals to be submitted for evaluation (adjust this listing on application).

2. Establish a group to evaluate the proposals based on criteria.

. Need: is this an essential item for instruction ? . Quality of the plan: Amount of hardware, thorough utilization plans and professional development questions answered ?

Possibilities: . Meet once make all decisions and proceed to item 3. . Meet, eval, address any questions with depts, meet again, proceed to step four.

4. Eval group submits a prioritized recommendation to Chuck. 5 columns.

Priority number, Dept, Item, Cost of item/s, running tally.

5. Chuck applies available budget line based on requests (draws a line) and makes adjustments he feels may be necessary / available.

6. Chuck issues the accepted items to the depts so they can continue to plan instructional programs and resources for coming year.

Establish date when that information will be issued back to departments (adjust this listing on application).

Other possibilities to review items:

Divide the budget into three packages. All items within B and C should be prioritized.

Package A: Absolutely necessary i.e. Contracted service etc.

Package B: Requested materials

Package C: Wish list.

Calendar: 1. Issue application to dept:

2. Establish dates for development of proposals:

3. Date proposals are due:

4. Committee meeting to review / prioritize proposals.

5. Date items are decided upon and issued back to depts for planning and prof dev ramp up.

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